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Payments not syncing to QuickBooks Online

Payments not syncing to QuickBooks Online

Lauren Murphy
Written by: Lauren Murphy
Updated: 3 October, 2025
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While syncing payments from TimeSolv to QuickBooks, if you are getting an error on QB Sync: “QuickBooks error message: Transaction not in balance”, one of the issues that can cause this error message is when multiple payments entered in TimeSolv are identical.  When QB Sync sends payments over to QuickBooks, it evaluates for the following attributes to determine if a payment should be synced:

1-      date

2-      client name

3-      reference number i.e. check number or transaction number

4-      amount

To avoid this issue, please make sure that at least one of these attributes is different for each payments.

This issue will be added to Knowledge Base also so you can find it in future.  For more information on TimeSolv QB Sync capabilities, please visit https://www.timesolv.com/sync-for-quickbooks/

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Written by
Lauren Murphy
Lauren Murphy is Vice President of Product Market Strategy at ProfitSolv, the parent company of TimeSolv. Before joining ProfitSolv, she spent the 10 years working with strategic consulting firms focused on the legal industry, resulting in in-depth discussion and analysis of hundreds of law firms learning how they manage the business of their legal practice.
Lauren Murphy

TimeSolv is part of ProfitSolv, a collection of best-in-class software solutions for professional services firms, allowing the freedom for growth and innovation. Using a product-centric and customer-first approach, ProfitSolv collaborates with firms to offer better client services.

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